In IT Asset Disposition (ITAD), one thing is crystal clear: accuracy and efficiency are paramount. The slightest error can have significant repercussions when managing data-bearing devices, especially at the end of their lifecycle. That’s where Securis comes in, with an innovative solution to change the game: AI-powered IT asset tracking.

At Securis, we’ve always been committed to setting the highest standards in data security and IT asset management. Inventory Management is a crucial part of this process. Our proprietary AI technology enhances every step, from inventory scanning to secure destruction, ensuring that your assets are tracked precisely and processed without delays. In IT Asset Management for Asset Disposition, accuracy and efficiency are critical for a solid chain of custody. Asset scanning is the first crucial step in this process.

The Challenge of Manual IT Asset Tracking

Traditionally, IT asset tracking relies heavily on manual processes. Technicians and clients often face the daunting task of scanning product labels, which can be highly confusing. A single asset label can include a variety of sequences—model numbers, part numbers, serial numbers, etc that need to be recorded correctly. Take, for example, an asset label with two different serial numbers. If a technician scans one serial number, and a client scans the other, how can you be sure which number is correct? 

Smaller devices like SD cards may not even have a bar code to scan. The serial number is often printed in such small text that it’s difficult to read, forcing technicians to enter it manually. This process is both time-consuming and prone to human error. Incorrect number entries or the wrong interpretation of complex labels can compromise the accuracy of asset tracking. This slows the process and can create discrepancies that complicate the chain of custody. The result is confusion, inefficiency, and potentially costly mistakes.

The Securis AI Solution: Revolutionizing Asset Tracking

This is where Securis’ cutting-edge AI-powered technology makes all the difference. Our AI solution automates and streamlines the entire inventory scanning process. With a single scan, our comprehensive image recognition system captures all the necessary asset tag information—model numbers, part numbers, serial numbers—without any of the manual guesswork.

Once the scan is complete, our AI algorithm takes over. It intelligently processes the image, accurately identifying and separating the different asset identifiers and organizing the data clearly. There’s no more ambiguity, errors, or slowdowns caused by manual data entry. In fact our reports ar more than 99% accurate which is well over the industry standard for ITAD which is about 85%.  Also,  if questions arise later about an asset that was physically destroyed, the entire label has been captured, so all information on the label that no longer exists in physical form is forever preserved digitally. 

A standout feature of Securis’ AI-powered scanning app is its ability to capture high-resolution photos of HDD and SSD labels, oftentimes providing the sole photographic record of each asset before destruction. This capability offers clients unparalleled transparency and ensures accuracy throughout the ITAD process. These photos are archived alongside job documentation and integrated into a secure database, accessible in real-time through Securis’ client portal. Clients can instantly review these records, track assets as they are scanned, and resolve discrepancies such as data mismatches or incorrect barcode scans by cross-referencing archived photos. While the certificate of destruction serves as the official proof of secure data destruction, the photographic records offer an unmatched layer of accountability and precision, setting Securis apart as an industry leader.

Key Benefits of AI-Powered IT Asset Tracking

1. Increased Efficiency
   Our AI solution speeds up the entire asset-tracking process. Gone are the days of manually scanning, interpreting, and entering data. The technology does the heavy lifting, allowing technicians to focus on more critical tasks and improving overall workflow.
2. Reduced Human Error
   By eliminating manual data entry, the chances of misidentifying or mistyping serial numbers are drastically reduced. This leads to more accurate asset tracking, which is crucial for maintaining compliance and safeguarding data security. 
3. Streamlined Workflows
   With our AI-powered system, every step of the asset tracking process—from scanning to data entry—is automated and optimized. This streamlined approach reduces bottlenecks and helps teams work more efficiently, reducing turnaround times.
4. Enhanced Compliance and Data Quality
   In ITAD, compliance isn’t just important; it’s non-negotiable. Our AI technology ensures that your data is always accurate, up-to-date, and consistent, making compliance with industry regulations simpler and less stressful.
5. A Reliable Chain of Custody
   Maintaining a secure, reliable chain of custody is critical to IT asset disposition. With AI-powered tracking, you can rest assured knowing that every asset is properly logged, tracked, and processed from start to finish. This provides you with greater transparency and peace of mind.

Why Choose Securis?

When your end-of-life IT Assets no longer exist because they have been destroyed or recycled, the only proof you have of what happened to them is the remaining inventory report. 

Our AI-powered asset-tracking technology is one of the many ways we’re redefining the industry, allowing you to experience a new level of efficiency, accuracy, and confidence in your IT inventory-tracking process.  Your Inventory report will be available within 3 business days and 24/7 after that on our client portal.  

Trust Securis for all your IT asset disposition needs and ensure your data is secure, your assets are accurately tracked, and your processes are more efficient than ever. Whether managing large volumes of devices or ensuring that every asset is handled securely, Securis has the expertise and tools to meet your needs.